Privacy Policy
This Privacy Policy describes how rokoplihob collects, uses, retains, and shares information received through this website and associated correspondence channels. The policy applies to descriptive dataset requests, schematic catalogue correspondence, and other enquiries submitted via contact forms or email. The purpose of this document is to state, in neutral terms, which categories of information are processed and how individuals can contact the reference office about their data. The policy is descriptive, not contractual, and is intended to enable informed enquiries about catalogue material and data exports.
Categories of information collected
rokoplihob collects several categories of information in the course of providing descriptive records and responding to requests. Information categories include: contact identifiers (name, email address, phone number) provided voluntarily when submitting enquiries or requesting catalogue exports; correspondence content including message text and any catalogue identifiers referenced; minimal technical data automatically collected by the web server such as IP address and basic request headers for site function, access monitoring, and misuse mitigation; and non-identifying metadata linked to schematic or dataset exchanges, such as catalogue IDs, sampling window descriptors, and schematic file references. The site does not collect financial data or sensitive categories of personal information. Observers and requesters are encouraged to avoid sending sensitive personal data within message bodies. When schematic exchanges include third-party identifying information within submitted artefacts, rokoplihob records the artefact as part of the descriptive exchange and documents the artefact metadata accordingly.
How information is used and shared
Information submitted through contact channels is used to identify requested catalogue entries, to prepare schematic exports, and to communicate clarifications about measurement protocols and taxonomy. Contact identifiers are used only for the purpose of fulfilling the request and responding to enquiries. Minimal server technical data is used to maintain site operation and to detect misuse. rokoplihob does not sell personal information. Descriptive schematic exports and tabulated measures provided in response to a request may include metadata that documents sampling windows and workload profiles; such exports are shared only with the requester or with third parties designated by the requester. If a request requires sharing with a contracted service to prepare a delivery, that sharing is limited to the specific files and metadata needed to fulfil the exchange and is governed by confidentiality constraints. Any disclosure required by law will be limited to the minimum information necessary to meet legal obligations and will follow applicable legal procedure.
Cookies, local storage, and tracking
The site uses minimal cookies and local storage to support interface function and to record cookie consent choices. Cookies and local storage items are used for non-invasive purposes: preserving the cookie consent choice, maintaining menu state during navigation, and supporting accessibility features on the site. The website may use a lightweight analytics mechanism that gathers aggregated, non-identifying metrics such as page visit counts and anonymised usage patterns to inform neutral documentation practices. Choices about cookies can be made through the cookie consent control visible on pages; the consent control records preferences locally and the site honours recorded choices for subsequent visits. If a requester prefers not to have request metadata recorded for analytics, they may indicate that preference in correspondence and the office will handle the exchange consistent with the recorded preference for that interaction.
Retention, security, and minimisation
rokoplihob retains contact correspondence and associated request artefacts for a period necessary to fulfil exchanges and to preserve an audit trail of dataset exports. Retention periods are determined with a focus on documentation integrity: contact records that support a delivered schematic export are retained with associated metadata for archival clarity; server logs and transient technical records are retained for a shorter period for operational monitoring and are then removed. Security measures include access controls for stored schematic exports and routine administrative review of storage permissions. Data minimisation principles are applied: only the information necessary to process a request or to maintain operation is recorded. When schematic exports include third-party data by design, the export metadata documents the inclusion and the requester is asked to confirm any sharing instructions before delivery.
Rights, corrections, and contact
Individuals may request access to personal data contained in correspondence records, request correction of factual inaccuracies in records they provided, or ask for clarification about how a schematic export was prepared. To request access or correction, submit a clear description of the record identifiers or catalogue entries in question via the contact channels. The reference office will respond with factual information about the record, associated metadata, and steps taken to address correction requests. For enquiries, contact: rokoplihob reference office, 1724 Maple Street, Suite 400, Boston, MA 02118, United States; phone +1 617-482-9012; email [email protected]. Requests are handled as neutral correspondence about descriptive records and are processed in a manner that documents the exchange and links the response to the original catalogue identifiers where applicable.
Policy updates and effective date
This policy is effective as of January 2026. Modifications to this Privacy Policy may be made to reflect procedural changes in documentation or data handling. Substantive updates will be published on this page with the revised effective date. The policy remains a descriptive statement of current practices for handling enquiry records, schematic exports, and associated metadata.